Managed Workplace
Everything your team needs — under your own address, on every device.
- Email with spam filter and archive
- Calendar, contacts and tasks
- Files & office editing in the browser
- Chat and video conferencing
- On computer, tablet and phone
20+ years of experience · Made in Germany · GDPR compliant
IT Infrastructure
for the AI Era
Email, files, documents, AI automation and hosting — on our own servers in Germany, operated GDPR-compliant. For 20+ years, serving SMEs, public sector, and sensitive industries.
Service & Solutions
More than packages — we solve your task
Packages are one way to start. At our core we are a service partner: we build, integrate and operate solutions that fit your processes — with AI on our own servers in Germany.
Integrate AI into your workflows
Your own AI models on our servers in Germany — connected to your systems. Process documents, calls and emails automatically, retrieve knowledge from records. Your data stays with you.
Custom software & interfaces
When standard software does not fit: we build tailored applications, portals and interfaces — from web portals to integration with your line-of-business systems.
Consulting & delivery from one source
A dedicated contact instead of a ticket number. We analyze, advise, implement and operate — for 20+ years, serving SMEs, public sector and sensitive industries.
Connect your existing systems
We make your existing programs work together — mail, documents, telephony, line-of-business systems. Automate what is manual today, without rebuilding everything.
Services
Four packages — one platform.
Pick the entry point that fits you. All packages run on servers in Germany, are GDPR-compliant, and can be combined.
AI automation
A dedicated AI takes over recurring work — on your own servers, with no data leaking to third parties.
- Capture and file documents automatically
- Sort and answer calls and email
- Suggest replies and appointments
- Look up knowledge from files and contracts
- Your own models, no US provider
Secure hosting
Servers, domains and websites — reliably operated, in Germany, with a dedicated contact.
- Servers in German data centres
- Your own domains and TLS certificates
- Daily backups
- Round-the-clock monitoring
- Attack protection, multi-factor login
Custom software
When off-the-shelf software is not enough: we build what fits your process — from web portal to interface.
- Web applications and portals
- Interfaces to existing systems
- Accounting and document workflows
- Industry-specific solutions
- Maintenance and further development included
AI & Automation
Intelligence that does your work
We build AI that makes your day easier. Everything on our own servers in Germany — your data stays with you.
AI without data leaks
Our models run on our own servers. Your input does not go to big US providers — and it does not cost you per request.
Texts and content, automatic
Researching, writing, fact-checking, publishing in several languages — without effort on your side.
Speaking and understanding
Speech becomes text, text becomes speech. For calls, subtitles or your own applications.
Knowledge from your files
Ask a question — your files, contracts and notes are searched and answered. Instead of leafing through them for minutes.
References
Over 20 years of experience — and who trusts us
Industries we've been delivering digital solutions for over the years — from globally active suppliers to regional cooperatives.
Automotive supplier industry
Tier-1 supplier with an international plant network and safety-critical final assembly.
- Situation
- Complex production lines with many modules, screw-driving automats and PLC integration — standard software did not cover special processes, fault diagnosis and quality-data export.
- Solution
- Tailored software modules for real-time diagnostics on the screw-driving automats, integration with PLC and quality-assurance systems, step-by-step modernisation of the evolved application landscape.
- Result
- Continuously supported since 2011 — multiple production lines, faster fault diagnosis during operation, less downtime and a smooth transition to the new software generation.
Public sector, courts & education
State authorities, district courts and public schools — sensitive data, high availability.
- Situation
- Property administration, judiciary and school networks need reliable IT with clearly defined responsibilities — from terminal servers to room booking and full campus networks.
- Solution
- Tailored service packages: terminal-server operation, room and reservation workflows, segmented school networks with backup, monitoring and teacher support.
- Result
- One state school continuously supported since 2014, court and authority IT for years without vendor change — named contacts, documented processes, predictable costs.
Healthcare & care
Medical care centres, doctor's practices and outpatient care services.
- Situation
- Multiple IT providers, hosting at changing vendors and unclear responsibilities for web presence, email and patient communication cost time and trust.
- Solution
- Managed web hosting with TLS, domain and mail operation, monthly maintenance and GDPR-compliant contact forms — all from a single source, with a written data-processing agreement.
- Result
- Continuously serving multiple medical institutions since 2021 — one contact for everything, clear billing, no more open questions stuck between three different providers.
Housing & construction
Housing cooperatives, plumbing, heating and construction companies.
- Situation
- Order processing runs on paper, vouchers get lost, billing and follow-ups eat time — and industry software for access systems or workshops is missing or outdated.
- Solution
- Digital order processing with document workflow, procurement and rollout of industry software (e.g. access-system management), hosting for administrative applications with on-site service.
- Result
- Orders traceable in real time, faster invoicing, software runs alongside daily operations — named contacts for cooperatives and trade businesses for over five years.
SMEs & hospitality
Family businesses, hotels, freight forwarders, mobility services and food services.
- Situation
- Standard hosters without a real contact, issues vanishing in hotline loops, WLAN and email failing during operation — exactly where the guest is standing right in front of you.
- Solution
- Web hosting, email, WLAN infrastructure and IT support with named contact, defined response times and on-site service — including hardware procurement and commissioning.
- Result
- Issues resolved directly, often the same day — hotels, freight forwarders and food services have run for years without tickets disappearing into limbo.
Research, foundations & associations
Foundations, non-profit organisations, sports federations and citizen initiatives.
- Situation
- Limited IT budgets paired with high availability demands, many volunteer users and no in-house IT department — standard solutions are often too expensive or too complex.
- Solution
- Lean web and CMS solutions with long-term hosting contract, self-service maintenance by the team, clearly documented handover and training — sponsoring of base costs where appropriate.
- Result
- Foundations and associations maintain their websites independently, stay visible and operational — high impact on a small budget, long-standing relationships without IT worries.
Over 20 years of experience — from custom software to AI platform. From Tier-1 automotive suppliers to state-run schools, from care services to housing cooperatives.
How we work with you
Four steps — no detours.
01
First conversation
Free and without obligation. You tell us what is on your plate — we listen and ask the right questions. By phone, video, or on-site at your office.
02
A clear proposal
You receive a proposal with costs, timeline, and concrete benefit. Plain language, no jargon, no hidden line items.
03
Implementation
We build, set up, or migrate. You see progress regularly, your questions are answered the same day. No nasty surprises at go-live.
04
Operations & evolution
After go-live we stay on board. Maintenance, updates, extensions — all from a single source, with named contacts, in Germany.
What you get from us
A reliable base — no hidden trade-offs.
Your data stays in Germany
All data sits in German data centers — nothing is transferred abroad.
Daily backups
Your data is backed up automatically every day. We regularly verify that everything can be restored.
We watch over things around the clock
Your systems are monitored day and night — we react before you notice anything.
One dedicated contact
A real person with a name on the phone — no hold queue, no shifting responsibilities.
Protected against unauthorized access
Encrypted connections and an extra layer at login — current state of the art.
Clear contracts, no fine print
Everything in writing, in plain language, terminable at any time.
20+ years, one reliable partner
Built-up experience instead of changing providers — we're there when it matters.
We explain without the jargon
You don't need to be an IT expert. We speak your language and explain every step.
Locally rooted, reliable nationwide
On site in Halle and Saxony-Anhalt — and serving clients across Germany.
No surprises on cost
Fixed, transparent prices. You know upfront what you get and what it costs.
Tech Digest
Researched daily
Current tech news — AI-researched, editorially reviewed, by ISN from Germany.
01
14. October 2026
Language Models and Decision Intelligence: How AI is Changing Decision Making
Language models are changing decision-making in companies and require adapting data architectures and governance. AI regulation and investment in open-weight models show how important AI technologies have become.
02
14. October 2026
AI in Accounting and Administration: How AI Optimizes Processes
AI optimizes processes in accounting and administration without endangering privacy. xynap supports the efficient and secure management of company data with AI modules.
03
14. October 2026
Shadow AI in Human Resources: AI Testing for Applications and Ethical Challenges
AI is often used in the HR department for application testing, often in violation of rules. This raises questions about ethics and transparency.
04
14. October 2026
Documentation requirements in the Cyber Resilience Act (CRA) What Entrepreneurs Need to Know
The Cyber Resilience Act (CRA) requires manufacturers to document security measures and risk assessments of their products. This applies to all digital products and is crucial for compliance.
05
14. October 2026
Mobile satellite: Höttges warns of MVNO deals with Starlink
Integrating mobile satellite into existing networks could fundamentally change the telecommunications industry, so network operators need to be cautious.
06
14. October 2026
AI replication on IoT devices: risks and vulnerabilities
AI replication on IoT devices and vulnerabilities in AI models require a secure infrastructure. xynap offers a self-hosted solution with AI integration that ensures control and security.
Ready for the next step?
Let's talk.
Free initial consultation · No contract commitment · GDPR compliant